To A Tea Inc. - Policies and Procedures 1. Mission Statement To A Tea Inc. exists to provide a safe, nurturing, and creative environment where families can access the support, resources, and programs they need to thrive. We are committed to community building, wellness, and accountability, fostering a culture of holistic growth for all members.
2. Volunteer Policy
Objective: To define the expectations and guidelines for volunteers working with To A Tea Inc.
Eligibility: • Volunteers must complete an application, provide references, and undergo a background check. • Volunteers must align with the mission and values of To A Tea Inc.
Duties: • Volunteers may assist with programs, events, youth programs, community outreach, or administrative tasks. • Volunteers should report to their designated supervisor and adhere to their assigned schedule.
Code of Conduct: • Volunteers are expected to act in a professional and respectful manner. • Confidentiality must be maintained regarding any sensitive information shared within the organization.
3. Health and Safety Policy
Objective: To create a safe environment for all participants, members, staff, and visitors.
General Safety Rules: • All staff and volunteers must follow safety guidelines at every event and program location. • Emergency exits must be clearly marked and accessible. • A first aid kit must be present and located at every event venue. All staff and volunteers are expected to identify its location before any event begins. • An AED (Automated External Defibrillator) should be present at event venues where available. Staff are expected to note its location upon arrival. • All staff and volunteers are strongly encouraged to obtain CPR and First Aid certification. Facilitator roles are expected to maintain current certification.
Hygiene Protocols: • Regular cleaning and sanitation of all facilities and event spaces, including high-traffic areas. • Handwashing stations and sanitizers will be made available at events and programs where possible.
Infectious Disease Guidelines: • To A Tea Inc. follows current CDC guidelines for infectious disease prevention. • Any staff, volunteer, or participant displaying symptoms of illness should refrain from attending events or programs until they are symptom-free. • The COO will communicate any specific health requirements to staff and volunteers in advance of each event.
4. Financial Policies
Objective: To ensure transparent and responsible management of all financial transactions.
Budgeting: • The Executive Director, with input from the board, will prepare an annual budget. • The budget will be reviewed quarterly to ensure the organization is on track.
Handling of Donations: • All funds donated will be deposited in the organization's bank account. • Donations will be used according to donor specifications or the general needs of the organization.
Expense Approval: • All expenses must be approved in writing by both the Executive Director and the Treasurer before being incurred. • Receipts and invoices must be submitted for all expenses. No cash withdrawals are allowed without board approval. • Volunteers requesting reimbursement for pre-approved out-of-pocket expenses must submit receipts with prior written approval from both the Executive Director and the Treasurer.
Audit and Review: • An annual financial audit will be conducted by an external accounting firm. • Financial statements will be reviewed quarterly by the board.
5. Program Development and Delivery
Objective: To outline the steps involved in creating, implementing, and evaluating programs.
Program Creation: • New programs must align with the mission and values of To A Tea Inc. • Proposals for new programs must be submitted to the Executive Director for approval by the board.
Implementation: • Program leaders must prepare a detailed outline, budget, and staffing plan before launching any program.
Evaluation: • Each program will be evaluated on its effectiveness and participation at the end of each quarter. • Feedback from participants and staff will be collected to improve programs as needed.
6. Code of Conduct
Objective: To maintain a respectful and inclusive environment for all participants, members, staff, and visitors.
Respect for Others: • Discrimination, harassment, or violence of any kind will not be tolerated. • All members, staff, and volunteers must treat each other with kindness and dignity. • Inclusive, culturally appropriate language is expected at all times.
Conflict Resolution: • Any conflicts between members, staff, or volunteers must be reported to the Executive Director or COO. • Mediation may be required to resolve disputes. Consequences of Violations: • Violations of the code of conduct may result in suspension or termination of volunteer status or program participation. • Legal action may be pursued if warranted.
7. Fundraising Policy
Objective: To ensure that fundraising activities are ethical, transparent, and in line with the organization's goals.
Fundraising Methods: • Fundraising will be conducted through events, grant applications, and donor solicitations. • All funds raised will be used to support To A Tea Inc.'s programs and initiatives. Transparency: • All donors will receive acknowledgment of their contributions. • Detailed reports of how funds are used will be shared annually.
Donor Privacy: • Donor information will not be shared with any third party without explicit permission.
8. Board Governance Policy
Objective: To define the roles and responsibilities of the board of directors.
Board Composition: • The board will consist of at least 5 members, including a Chair, Vice Chair, Secretary, Treasurer, and general members.
Responsibilities: • The board is responsible for overseeing the strategic direction, financial health, and operational success of the organization. • Board members must attend quarterly meetings and participate in decision-making.
Term Limits: • Board members will serve for 2-year terms, with the possibility of renewal.
9. Data Sharing
• Customer data is not shared with 3rd parties for promotional or marketing purposes.
• Mobile opt-in and consent are never shared with anyone for any purpose. Any information sharing that may be mentioned elsewhere in this policy excludes mobile opt-in data.
To A Tea Inc. Messaging Terms and Conditions
1. The messaging program consists of general conversational messaging to answer questions and provide support to customers.
2. You can cancel the SMS service at any time. Just text 'STOP' to the phone number from which you received messages. After you send the SMS message 'STOP' to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.
3. If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at jerry@toateainc.org.
4. Carriers are not liable for delayed or undelivered messages.
5. As always, message and data rates may apply for any messages sent to you from us and to us from you. Message frequency will vary based on communication needs. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.
6. If you have any questions regarding privacy, please read our privacy policy contained in the rest of this document/page.
Last Revised: March 2026 To A Tea Inc. | 501(c)(3) | www.toateainc.org | 833-386-2832
